Executive Summary – Parish Council Meeting 11.11.25

1. Administration
 No apologies, declarations, or register updates.
 Minutes of 28 Oct 2025 approved.

2. Clerk’s Reports
Extensive update covering:
 Admin & Governance: Away Day, new councillor arrangements, asset register
updates, correspondence, Green Wedge information development, Persimmon bin
relocation.
 Highways: SID posts progress, horse warning signs installed, parking and gully
issues reported.
 Finance: Payments, payroll, VAT return, budget/precept preparation.
 Country Park: Lottery administration, tool purchases, fencing/CCTV scheduling,
mower issues, events completed.
 Sports Pitches: Planning pending; cricket works completed; fencing works
underway; pump track tender live; floodlighting specification development.
 BACH: Grant won (£2500), banking updates, maintenance, meetings.
 Meetings: Full list of meetings in Oct–Nov.

Assistant Clerk Community report included:
 Community projects: Café operations, community fridge, volunteers, welcome
packs, “You Said–We Did”.
 Youth work (HYPE + Youth Café): Sessions organised, volunteer/DBS
management, Facebook launch, attendance stats.
 Events: Organisation of multiple 2025–26 events, planned Clothes Swap and
markets.
 Communications: Website/Facebook maintenance and engagement statistics.

3. Somerset Council Report (Cllr Cavill)
 Difficult financial position, audit concerns, asset sales losses.
 Planning restrictions continuing.
 Winter readiness (gritting).
 Cost-of-living support.
 Green Wedge document promoted for circulation.

4. Public Questions / Councillor Issues

 Fly tipping, Network Rail drainage works delay, highway issues, parking problems,
fingerpost cleaning.
 Clerk/Lengthsman/Councillors assigned follow-up actions.

5. Planning
All Hyde Farm barn modification applications supported with recommendations on
rainwater capture, downlighting, and biodiversity features.
Sidbrook Coach House: No comments.

6. Country Park / Somerset Wood
Approval given for lottery-funded equipment purchases (strimmer, compressor, water bowser,
tools, seeds, branded clothing, gloves).
Updates on fencing, CCTV, deer damage, containers, mower repairs, gravel purchase for
compound surface.

7. BACH
 £2500 Help Through Winter Grant: allocations approved (equipment, furniture, seeds,
promotion, care packages).
 Solar panels: decision pending Diocese/Dept for Education.

8. MH2

 CSM PC undecided about S106 vs CIL.
 WMPC resolved to prefer S106 contributions, citing boundary risks and delivery
powers.
 Clerk to communicate this position.
 Planning decision unlikely until Feb/March.

9. Hyde Park Sports Ground
 Gate installation progressing; floodlighting column positions needed from Rugby
Club.
 23 Nov fixture allowed with on-road parking.
 Approved sponsorship opportunity: £400+VAT for 4-year perimeter fence signage.
 Floodlighting tender specification approved.

10. Poppy of Honour
 Donations confirmed/expected; future events planned.
 Towing reimbursement increased to 60p/mile (funded from project income).
 Trailer to be weighed.
 Possible SCF grant—Clerk to enquire.

11. Flood Warden Report
 Very dry October; moderate November rainfall so far.
 River levels responsive but no current flooding concerns.
 EA meeting scheduled for 27 Nov.
12. Communications & Representatives
 Website and Facebook engagement strong across all pages.
 Village Hall Management Committee to be asked for a representative.
 Updates on Spital Trust and Armed Forces Covenant Conference.

13. Finance
 Payments and receipts approved.
 Additional £1703.20 allocated for gully sucking (Goosenford, Greenway, Milton
Hill).
 Purchase of up to 4 bollards approved.
 Trailer tyre purchase approved.
 Audit Working Party recommendations accepted, including:
o Grant awards (Nina Barnard £400, Tricia and Pete Lugg £438, K. Perry £292,
Chew Valley Hoard £500, Test Fest £500).
o Closure of Unity Trust Bank account (low interest).
 Budget reports noted.

14. Parish Council Matters
 Public question time to remain on every agenda.
 Start time remains 7 pm.
 AI meeting summaries to be published with disclaimer and reviewed by Clerk and
Assistant Clerk.
 Christmas gathering to take place in January.

15. Items for next agenda
 MH1 verge parking/knee-high fencing.
 Management Company Director feedback.

16. Meeting Dates
 Next PC meetings: 25 Nov and 9 Dec 2025.
 Other committee dates noted.

Note: This summary was produced by AI using the DRAFT minutes of the Parish Council
Meeting on the 11 th November. The full minutes will be available on the parish council
website once they are approved at the parish council meeting on the 25 th November.